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+86 400 118 5939
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Tel：+86 400 118 5939Due to the different legal systems between Hong Kong and mainland China, Hong Kong documents cannot be directly used in mainland China. According to the regulations of the Ministry of Justice, Hong Kong residents or enterprises who need to handle legal affairs in mainland China must entrust a Chinese notary public to issue a notarized document, which must be reviewed, registered, stamped and transmitted by China Legal Services (Hong Kong) Limited before it can have legal effect in mainland China. This system ensures the authenticity and legality of documents and is an important compliance link in cross-border legal affairs.
🎯 2、 What scenarios need to be handled?| Applicable subjects | Common usage scenarios |
|---|---|
| 🏢 Hong Kong company | Establishing representative offices or branches in mainland China, signing contracts with mainland enterprises, participating in litigation, bidding, trademark patent applications, and purchasing real estate |
| 👤 Hong Kong individual | Entrusting mainland relatives and friends to handle real estate affairs, marriage or single certificate, inheritance of mainland property, proof of education or occupation required for employment and further education |
one 🎖️ The qualification of a notary public appointed by the Ministry of Justice in China is held by a senior lawyer with Hong Kong lawyer qualifications and more than ten years of practice. They need to undergo business training and assessment, familiarize themselves with mainland laws and regulations, and ensure that notarized documents fully comply with mainland standards.
two 💎 Our professional service value
✅ Accurate process control: Familiar with the requirements of the entire process, effectively avoiding rejection caused by non-standard documents and incomplete information
📋 Material Pre review Guidance: Provide detailed lists and pre review services to ensure complete and compliant materials
🔍 Real time progress tracking: Monitor the progress of the entire process until the seal is added and transmitted
🔄 4、 Notarization processone ️⃣ Confirm the requirements and prepare materials to clarify the specific purpose of the document in mainland China, and prepare corresponding materials
two ️⃣ Submit materials and notarize China's entrusted notary to review documents, verify the authenticity of certificates, and arrange for face-to-face or video witness signing if necessary
three ️⃣ After the completion of the review and seal transfer notarization, the document shall be submitted to China Legal Services (Hong Kong) Limited for review, registration, and stamped with the "special seal for transfer". This step is a key step for the document to have legal effect in mainland China
four ️⃣ After receiving the notarized document with an added seal, it can be used in mainland China. In urgent cases, it can be shortened to several working days, depending on the complexity of the case
📋 5、 List of required materials (reference)🏢 Hong Kong company
Certificate of Company Registration (CI)
Business Registration Certificate (BR)
Latest Annual Declaration Form (NAR1)
Articles of Association
Board resolution/power of attorney (if applicable)
👤 Hong Kong individual
Hong Kong ID card or passport
Documents related to the entrusted matters (such as property certificates, marriage certificates, etc.)
❓ 6、 Frequently Asked Questions (FAQ)Q1: What is the validity period of notarized documents? A: The document itself does not have a fixed validity period, but some mainland institutions (such as the Industry and Commerce Bureau and the Property Bureau) require documents to be issued within 3-6 months. It is recommended to confirm in advance.
Q2: Can I handle it remotely? A: Okay. Some law firms support video witnessing without the need to physically travel to Hong Kong, but key documents still need to be mailed in their original form.
Q3: How long does the processing cycle usually take? A: The regular process can be completed in 3-5 working days, while the expedited process takes about 3 working days.
📞 Contact UsIf you have Hong Kong documents that need to be used in mainland China, please feel free to contact a professional consultant for free preliminary assessment and processing guidance, so that the documents can travel between the two places and comply more efficiently.
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Email: info@hyintern.com
Hotline: +86 400 118 5939
